GENERAL CONFERENCE

What is VMworld?
VMworld, hosted by VMware, is the number-one event for enabling the digital enterprise. VMworld 2017 US brings you five days of innovation to accelerate your journey to a software-defined business—from mobile devices to the data center and the cloud.

It starts with general sessions on the trends that matter most to your business and IT, then goes deeper into breakout sessions, group discussions and expert panels. Experience dozens of VMware Hands-On Labs and VMware Certification opportunities as well as one-on-one appointments with leading subject-matter experts.

Who attends VMworld?
VMworld attendees are a mix of IT technical professionals and business decision-makers from organizations of all sizes, representing a wide range of industries.

When and where will VMworld 2017 US take place?
VMworld 2017 US takes place August 27-31, 2017 at the Mandalay Bay Hotel & Convention Center in Las Vegas, NV.

What is the address of the Mandalay Bay Hotel & Convention Center?
Mandalay Bay Hotel & Convention Center
3950 S Las Vegas Blvd.
Las Vegas, NV 89119
Phone: 702-632-7777
www.mandalaybay.com

What is the common language spoken at VMworld 2017?
The official language of the conference is English, and all general sessions, breakout sessions and hands-on labs will be presented in English. If you wish to bring a translator, please contact the VMworld team for more information.

Is there an age minimum for VMworld?
You must be at least 18 years of age to attend the conference and expo. You must be 21 or older to attend the VMworld evening functions or enter casinos and bars in Las Vegas.

What is the recommended conference attire?
Casual to business dress is appropriate. We do recommend dressing in layers as temperatures can vary in the convention center.

Is there an email contact for questions?
Yes, you can send general questions to vmworldteam@vmware.com.

REGISTRATION

What are the registration fees for the event?
Please visit the conference pricing page for the most current information.

What payments do you accept for VMworld 2017 registration?
When registering, you may pay by credit card, check or wire transfer. Payment must be received to print a conference badge on-site.

Are there any discounts?
Yes, we offer discounts for groups, VMworld alumni, VMUG Advantage Level members, VMware Certified Professionals and attendees in the government and education sectors. Please visit the conference pricing page for the most current information.

What is included in the registration fee?
Your registration fee for a full conference pass entitles you to the following:

  • Welcome reception
  • General sessions
  • Breakout sessions (Please note: Some sessions are restricted to VMware Partners or other select groups of attendees)
  • VMware Hands-On Labs
  • VMworld Customer Appreciation Party
  • Solutions Exchange
  • Lunch and refreshments
  • VMworld official conference bag, T-shirt and water bottle

Is there a deadline for registration?
No, you can register online through the last day of the conference. However, there are discounts for early registration. Please visit the conference pricing page for the most current information.

Can I be denied registration for any reason?
VMware reserves the right to deny registration to any individual or entity for any reason, at VMware's sole discretion, including past or present failure to meet VMware's standards of conduct, and also including (but not limited to) engaging in violent, illegal, threatening or discriminatory conduct.

Can I register for both VMworld US and Europe?
Registration for each event is separate, and you will need to register and pay for each event independently.

What is your cancellation policy?
All cancellations must be received in writing via email at VMworld2017Registration@vmware-events.com.

  • Cancellations received between April 4, 2017 and close of business on June 23, 2017 (7:00pm EDT) will receive a full refund less a $50 refund processing fee.
  • Cancellations received between June 23, 2017 and close of business July 28, 2017 (7:00pm EDT) will receive a 50% refund less a $50 charge for refund processing.
  • No refunds will be given after July 28, 2017 (7:00pm EDT).

CONFERENCE ACCESS

Will I need a badge to get in?
Yes, a conference badge is required for entry into the conference and should be worn at all times. Please pick up your badge at the VMworld registration desk during open registration hours. For security purposes, be prepared to show identification. If you lose your badge, you may show photo identification and have it reprinted at a registration check-in deck for a $75 fee.

Do I need a visa to attend the conference?
There are a few countries that require a visa for entry. We recommend checking in advance with your country's local U.S. consulate for details and requirements.

How do I obtain a visa invitation letter?
During the registration process you will be asked if you require a visa letter. In order to request a visa letter from the VMworld team, please be prepared to provide the following information:

  • Full name on passport
  • Date and place of birth
  • Gender
  • Nationality
  • Passport number, place and date of issue, and date of expiration
  • Are you a government official [yes, no]

Visa invitation letters will be submitted for approval for attendees who have requested a letter and have completed registration data for a full conference pass, including payment. Please note we can only issue visa letters for fully paid attendees and you will need to allow two to three weeks for your embassy to process your request. Visa letter requests will not be accepted after July 28, 2017.

 

MEALS

What special dietary requirements are accommodated with the meals at VMworld?
If you have any special dietary requests, please be sure to inform us during the registration process. Limited vegetarian options are available at most conference-related meal functions.

HOUSING

Do I need to contact the hotel to book my reservation?
No, when you register online for VMworld, you will have an opportunity to request your hotel and your check-in and check-out dates, and will provide your credit card information. A hotel reservation will be made for you and guaranteed with your credit card.

Do I need to give a credit card to reserve my hotel room?
Yes, a credit card will be needed to confirm your reservation at a designated VMworld 2017 US hotel. Please note: One night’s lodging and tax will be charged by the hotel to your credit card upon reservation.

Will I receive a hotel confirmation?
Yes, your hotel confirmation will be included within your registration confirmation emails for VMworld 2017. The email will include your check-in and out dates, together with the hotel name and address. You will not receive a confirmation number for your booking.

If I am not registered for VMworld 2017, how do I book my hotel room?
You may book a hotel directly. However, to take advantage of VMworld's discounted room rates, you must be registered for VMworld 2017.

Which hotels offer smoking rooms?
Smoking rooms cannot be guaranteed and are only available upon request at check-in.

How close are the hotels to the Mandalay Bay Hotel & Convention Center?
VMworld 2017 hotels include Mandalay Bay, Four Seasons Hotel, Delano Las Vegas, MGM Grand, The Signature at MGM Grand and Luxor. Mandalay Bay, the Four Seasons and Delano are located onsite. Luxor is adjacent to the Mandalay Bay property and is connected to it by an inter-hotel tram. MGM Grand and The Signature at MGM Grand are located a short distance away.

SESSIONS

When will the content catalog be available?
Our content catalog will be published June 20, 2017 and is available to the public. It is the comprehensive list of breakout sessions, hands-on labs, group discussions and other sessions. Registered attendees and prospective attendees alike use the catalog to check out topics and speakers and find their “sessions of interest.”

Can I pre-register for sessions?
Yes! Once our sessions are actually scheduled, registered attendees can use the content catalog’s built-in scheduling feature to pre-register for sessions and begin building out their personal schedules for the week. The scheduling feature should be available on July 18, 2017. Because breakout sessions can fill up quickly, we advise pre-registering at your earliest convenience.

Can I get copies of the material presented at the conference?
Yes, the presentations will be posted after VMworld 2017. Please note that only those sessions that are pre-approved for publication are made available online. To view sessions from past VMworld events, please visit our on-demand library.