Effective Date: Jan 3, 2018
VMware, Inc. and its group companies ("VMware", "we", "us" and “our”) are committed to protecting your privacy. This Applicant Privacy Notice ("Notice") describes the privacy practices that applies to our collection, use and disclosure of personal information from applicants ("you" and "your") for employment, scholarship and/or internship opportunities with VMware when you submit personal information and other information to us via any of our application portals, websites or other recruitment mediums, whether online or off-line (collectively, the "Sites"), as well as how we use and share that information. We appreciate your interest in VMware and take care to process and use your information responsibly.
If you have any questions about this Notice, please contact us at email@example.com.
VMware will not sell the information on your application to unaffiliated third-parties for their marketing purposes. We take care to allow your personal information to be accessed only by those who really need to in order to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. We may share personal information about you with third parties in the following circumstances:
Please be aware that your personal information collected outside the United States, including personal information collected in the European Economic Area ("EEA") or Switzerland, may be transferred, stored and processed by us and our third party service providers in the United States and in other countries whose data protection laws may be different than the laws of your country. We will however protect your personal information in accordance with this Notice wherever it is processed. We will take adequate contractual or other steps to protect the relevant personal information in accordance with applicable laws. These steps include implementing the European Commission's Standard Contractual Clauses for transfers of personal information from our group companies in the EEA to our other group companies. Our Standard Contractual Clauses can be provided upon request. We have implemented similar appropriate safeguards with our third party service providers and partners.
Except as otherwise stated in this Notice or as required for legal or regulatory purposes, VMware treats your personal information as confidential. VMware maintains (and requires its services providers and agents to maintain, appropriate organizational and technical measures designed to protect the security and confidentiality of your personal information. For example, VMware employs physical access controls, encryption, Internet firewalls, intrusion detection, and network monitoring depending on the nature of the data and the scope of processing. VMware staff who may have access to personal information are required to keep that information confidential.
However, no security procedures or protocols are ever guaranteed to be 100% secure so we encourage you to take care when disclosing personal information online and to use readily available tools, such as Internet firewalls, anti-virus and anti-spyware software, and similar technologies to protect yourself online. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of your personal information has been compromised), please immediately notify us in accordance with the "How to Contact Us" section below.
Updating Your Information: If you would like to update personal information that you have provided to us, please logon to myvmware.com and update your profile.
Email communications: You can opt-out of receiving communications from VMware by clicking "unsubscribe" in any email communications we send you, or by sending us an email at firstname.lastname@example.org (please reference this Applicant Notice in your request).
Additional Rights for the EEA and Certain Other Territories: If you are from certain territories (such as the European Economic Area), you may have the right to exercise certain privacy rights available to you under applicable laws. We will process your request in accordance with applicable data protection laws. We may need to retain certain information for record-keeping purposes and/or to complete transactions that you began prior to requesting any deletion.
If you would like to exercise any of the above rights, please contact email@example.com so that we may consider your request under applicable law. To protect your privacy and security, we may take steps to verify your identity before complying with the request.
How long we retain your information
We will retain personal information we collect from you where we have an ongoing legitimate business need to do so and/or as long as is needed to fulfill the purposes outlined in this Notice, unless a longer retention period is required or permitted by law. VMware may also retain your information in accordance with applicable law to consider you for other job opportunities, unless you have told us that you do not wish us to retain your details for such purposes. We give you the opportunity to let us know if you do not want us to use your details for these purposes at the time that you provide your details to us. To the extent permitted or required by law, VMware may delete data at any time; accordingly, you should retain your own copy of any information you submit to us. You can request deletion of your personal information at any time (see the section headed "Your Privacy Rights" for further information) and we will consider your request in accordance with applicable laws.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Our website and services may provide links to third-party websites through direct links or through applications such as "share" or "Like" buttons. Other websites likewise may contain links to the VMware website (for example through another job search site). VMware does not control those third party sites or their privacy practices, which may differ from VMware's Privacy Notice. We do not endorse or make any representations about third party websites. The personal information you choose to give to unrelated third parties is not covered by this Privacy Notice. We encourage you to review the privacy notices found on such other websites, services, and applications to understand how your information may be collected and used.
Changes to this Notice.
VMware will review and update this Notice periodically in response to changing legal, technical and business developments. When we update this Notice we will note the date of its most recent revision above. If we make material changes to this Notice, we may take appropriate measures to inform you in a manner that is consistent with the significance of the changes we make. We encourage you to review this Notice frequently to be informed of how VMware is protecting your information.
You are responsible for the information you provide or make available to VMware, and you must ensure it is honest, truthful, accurate and not misleading in any way. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringing on any rights of any third party; does not contain malicious code; and is not otherwise legally actionable. Further, if you provide any information concerning any other person, such as individuals you provide as references (“referee”), you are responsible for providing any notices and obtaining any consents necessary for VMware to collect and use that information as described in this Notice before you provide the referee’s personal information to VMware.
If you have any questions or concerns regarding this Privacy Notice, you may write to us at firstname.lastname@example.org or by mail to: Office of the General Counsel, 3401 Hillview Ave, Palo Alto, California, 94304, USA. Please reference this Applicant Notice in your communication.