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VMworld 2015 Europe

12 - 15 OctoberFIRA GRAN VIA - BARCELONA

FAQs - VMWORLD EUROPE

GENERAL CONFERENCE

What is VMworld?
VMworld, hosted by VMware, is where you'll find the knowledge and tools you will need to leverage virtualization and the cloud to deliver truly transformative business results. Join us as thousands of IT innovators explore the leading edge of the industry's most powerful trend.

VMworld offers attendees informative Breakout Sessions and Hands-on Lab training, plus access to a wealth of technology partners to discuss virtualization best practices, building a private cloud, leveraging the public cloud, managing desktops as a service, virtualizing enterprise applications and more.

Who attends VMworld?
VMworld attendees are a mix of IT technical professionals and business decision-makers from organizations of all sizes, representing a wide range of industries.

When and where will VMworld 2015 take place?
VMworld 2015 Europe takes place 12 - 15 October, 2015 at Fira Barcelona Gran Via, Spain. Partner Exchange @ VMworld occurs on 12 October.

What is the address of the Fira Gran Via?
Fira Barcelona Gran Via
North Entrance - Hall 8
Carrer del Foc 30
08038 Barcelona

What is the common language spoken at VMworld 2015?
The official language of the conference is English, and all General Sessions, Breakout Sessions and HOLs will be presented in English. Translation services will not be provided. If you elect to bring your own translator, please contact the registration support team.

Is there an age minimum for VMworld?
You must be at least 18 years of age to attend the conference and expo. You must be 21 or older to attend the evening functions.

What is the recommended conference attire?
Casual to Business dress is appropriate.

Will Wi-Fi be available?
Yes, Wi-Fi hot spots are available throughout the conference facility for paid attendees.

Is there an email contact for questions?
Yes, you can send questions to the following locations:

REGISTRATION & MEALS

What are the registration fees for the event?
Please visit the conference pricing page for the most current information. The latest Spanish VAT certificate is available here: [ Download - PDF ]

Is there a deadline for registration?
No, you can register online through the last day of the conference. There are discounts for early registration. Please visit the conference pricing page for the most current information.

What payments do you accept for VMworld 2015 registration?
When registering, you may pay by credit card or wire transfer. Payment must be received to print a conference badge on-site. Please note that after 1 September 2015, payment is accepted by credit cards only.

What is included in my registration fee?
Your registration fee for a Full Conference Pass entitles you to the following:
  • Welcome Reception
  • General Sessions
  • Breakout Sessions (Note: Some sessions require valid Partner status)
  • Hands-on Labs
  • VMworld 2015 Party
  • Solutions Exchange
  • Meals as provided by VMworld 2015

Do I need to wear my badge throughout the entire VMworld 2015 conference?
Yes, your conference badge is required for entry into the conference. Please be aware that you will be asked for valid photo identification at registration before receiving a conference badge.

What if I lose my badge?
Go to a registration Assisted Check-in desk and have your badge reprinted. You will be required to show photo identification and pay €50 badge replacement fee.

Do I need a visa to attend the conference?
There are a few countries that require a visa for entry. We recommend checking in advance with your country's local consulate or embassy.

How do I obtain a visa invitation letter?
During the registration process you will be asked if you require a visa letter. In order to request a visa letter from the VMworld team, please be prepared to provide the following information:

Full Name on Passport
Date of Birth
Place of Birth
Gender [Male, Female]
Nationality
Passport Number
Place of Issue
Date of Issue
Date of Expiration
Are you a Government Official [Yes, No]

Visa invitation letters will be submitted for approval for those attendees that have requested a visa invite letter and have completed registration data for a Full Conference pass including payment. Please note we can only issue visa letters for fully paid attendees and you will need to allow 2-3 weeks’ time for your embassy to process your request. Visa letter requests will not be accepted after 13 September 2015.

Can I be denied registration for any reason?
VMware reserves the right to deny registration to any individual or entity for any reason, at VMware's sole discretion, including past or present failure to meet VMware's standards of conduct, and also including but not limited to, engaging in violent, illegal, threatening or discriminatory conduct.

Are guests permitted to attend?
Attendees are permitted to register one guest who is 21 years of age or older. The Guest Pass fee is €200 and only allows registered guests entry to the VMworld Welcome Reception and the VMworld Party. The Guest Pass does not include access to Breakout Sessions, General Sessions, Hands-on Labs, lunch, or any other activities that are reserved for attendees with Full Conference passes. Guest passes can be purchased during online registration or onsite at the conference registration desk.

Where do I pick up my badge?
Please pick up your badge at the VMworld 2015 registration desk in Hall 8 during open registration hours. For security purposes, be prepared to show identification.

Can I register for both VMworld US and Europe?
Registration for each event is separate, and you will need to register and pay for each event independently.

Are there any discounts for large groups?
Yes, there is a Group (5+) Discount. If you purchase five (5) or more Full Conference registration passes at the same time you will automatically receive a €75 discount per registration. To register a large group, you will be required to purchase a minimum of five (5) Full Conference passes using one (1) credit card in a single transaction. At the time of purchase you will receive, via email, a unique registration code that you can distribute to the individuals in your group. Each individual will be required to enter this group registration code as they begin their registration process.

There is also a Group (20+) Discount. If you purchase twenty (20) or more Full Conference registration passes at the same time you will automatically receive a €150 discount per registration. To register a large group, you will be required to purchase a minimum of twenty (20) Full Conference passes using one (1) credit card in a single transaction. At the time of purchase you will receive, via email, a unique registration code that you can distribute to the individuals in your group. Each individual will be required to enter this group registration code as they begin their registration process.

Are meals included in the cost of registration?
Lunch and refreshments will be provided daily. Full-Conference attendees are also invited to the Welcome Reception, and the VMworld Party. If you have any special dietary requests, please be sure to inform us during the registration process.

What special dietary requirements are accommodated with the meals at the Conference?
Limited vegetarian options are available at most conference-related meal functions.

TRAVEL & HOUSING

Do I need to contact the hotel to book my reservation?
No. When you register online for VMworld 2015, you will have an opportunity to request your hotel, check-in and check-out dates, and provide your credit card information. A hotel reservation will be made for you and guaranteed with your credit card.

Do I need to give a credit card to reserve my hotel room?
Yes. A credit card will be needed to confirm your reservation at a designated VMworld 2015 hotel.

Will I receive a hotel confirmation?
Yes, your hotel confirmation will be included within your registration confirmation emails for VMworld 2015. The email will include your check-in and out dates, together with the hotel name and address. You will not receive a confirmation number for your booking.

What is included in my room rate?
Rates are quoted per night based on single occupancy and include buffet breakfast, 10% VAT and city tax.

What if I need a room for double occupancy or a suite?
Please contact the VMworld Housing Team for double occupancy rates and for any upgrades you may wish to make.

Which hotels offer smoking rooms?
Smoking rooms cannot be guaranteed, and are only available upon request.

What do the hotels cost and how close are they to the Fira Gran Via?
There are 35+ hotels located throughout Barcelona with various rates. Visit vmworld.com to learn more.

Are there conference shuttles between the VMworld hotels and the venue?
There are no shuttles between the hotels and the Fira Gran Via. There will be a shuttle service that runs on a loop between the Fira Europa metro station and the North Entrance of the Fira Gran Via. This service will be available every day of the conference.

Is there transportation to/from the airport?
A shuttle service is offered to attendees from the airport to VMworld 2015 and from the Europa Fira Metro station to VMworld 2015. Look for the VMworld 2015 sign on arrival. The shuttle drop off/pick up location is Fira Gran Via, North Entrance, Hall 8.

Airport shuttle hours:

Sunday 11 October 16.00 – 20.00
Monday 12 October 10.00 – 20.00
Thursday 15 October 12.00 – 18.00

SESSION CONTENT

What is the difference between the Content Catalog & Schedule Builder?
The Content Catalog is published in early summer and is available to the public. It is the comprehensive list of Breakout Sessions, Hands-on labs, and Group Discussions. Registered attendees and prospective attendees alike use the catalog to check out topics and speakers, and find their “sessions of interest.” Schedule Builder is published once the sessions are actually scheduled. It is not available to the public and allows only registered, Full-Conference attendees to view a complete listing of scheduled Breakout Sessions; pre-register for sessions; and start building out their personal schedule for the week. Breakout Sessions can fill up quickly - we recommend that you pre-register at your earliest convenience.

Schedule Builder Live: US- 21 July

Schedule Builder Live: Europe- 18 August

Can I get copies of the material presented at the conference?
Yes, the presentations will be posted after VMworld 2015. Additional information will be also be provided at the end of each session. Please note that only those sessions that are pre-approved for publication are made available online.