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FAQs - VMWORLD US
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What is VMworld?
VMworld, hosted by VMware, is where you'll find the knowledge and tools you will need to leverage virtualization and the cloud to deliver truly transformative business results. Join us as thousands of IT innovators explore the leading edge of the industry's most powerful trend.
VMworld offers attendees informative Breakout Sessions and Hands-on Lab training, plus access to a wealth of technology partners to discuss virtualization best practices, building a private cloud, leveraging the public cloud, managing desktops as a service, virtualizing enterprise applications and more.
Who attends VMworld?
VMworld attendees are a mix of IT technical professionals and business decision-makers from organizations of all sizes, representing a wide range of industries.
When and where will VMworld 2014 take place?
VMworld 2014 US takes place August 24 - 28, 2014 at Moscone Center in San Francisco, CA.
What is the address of the Moscone Center?
The Moscone Center
747 Howard Street
San Francisco, CA 94103
Is there parking near the Moscone Center?
Yes. Click here for parking options and directions.
What is the common language spoken at VMworld 2014?
The official language of the conference is English, and all general sessions, breakout sessions and labs will be presented in English. Translation services will not be provided. If you elect to bring your own translator, please contact the registration support team.
Is there an age minimum for VMworld?
You must be at least 18 years of age to attend the conference and expo. You must be 21 or older to attend the evening functions.
What is the recommended conference attire?
Casual to Business dress is appropriate.
Will Wi-Fi be available?
Yes, Wi-Fi hot spots are available throughout the conference facility for paid attendees.
Is the Moscone Center ADA compliant?
Yes, the Moscone Center’s intention to provide all reasonable accommodation for persons with disabilities to assist them in attending events held at the center. The Moscone Center Accessibility Information provides additional information.
Electric carts can be rented through any of the vendors listed in the links below
Is there an email contact for questions?
Yes, send questions about the VMworld conference, registration, or housing to email@example.com.
REGISTRATION & MEALS
What are the registration fees for the event?
Please visit the conference pricing page for the most current information.
Is there a deadline for registration?
No, you can register online through the last day of the conference. There are discounts for early registration. Please visit the conference pricing page for the most current information.
What payments do you accept for VMworld 2014 registration?
When registering, you may pay by credit card, check, or wire transfer. Payment must be received to print a conference badge on-site.
What is included in my registration fee?
Your registration fee for a Full Conference Pass entitles you to the following:
- Welcome Reception
- General Sessions
- Breakout Sessions (Note: Some sessions require valid Partner status)
- Hands-on Labs
- VMworld 2014 Party
- Solutions Exchange
- Meals as provided by VMworld 2014
Do I need to wear my badge throughout the entire VMworld 2014 conference?
Yes, your conference badge is required for entry into the conference. Please be aware that you will be asked for valid photo identification at registration before receiving a conference badge.
What if I lose my badge?
Go to a registration Assisted Check-in desk and have your badge reprinted. You will be required to show photo identification and pay $75 badge replacement fee.
Do I need a visa to attend the conference?
There are a few countries that require a visa for entry. We recommend checking in advance with your country's local US consulate.
How do I obtain a visa invitation letter?
During the registration process you will be asked if you require a visa letter. In order to request a visa letter from the VMworld team, please be prepared to provide the following information:
- Full Name on Passport
- Date of Birth
- Place of Birth
- Gender [Male, Female]
- Passport Number
- Place of Issue
- Date of Issue
- Date of Expiration
- Are you a Government Official [Yes, No]
Visa invitation letters will be submitted for approval for those attendees that have requested a visa invite letter and have completed registration data for a Full Conference pass including payment. Please note we can only issue visa letters for fully paid attendees and you will need to allow 2-3 weeks’ time for your embassy to process your request. Visa letter requests will not be accepted after August 1, 2014.
Can I be denied registration for any reason?
VMware reserves the right to deny registration to any individual or entity for any reason, at VMware's sole discretion, including past or present failure to meet VMware's standards of conduct, and also including but not limited to, engaging in violent, illegal, threatening or discriminatory conduct.
Are guests permitted to attend?
Attendees are permitted to register one guest who is 21 years of age or older. The Guest Pass fee is $300 and only allows registered guests entry to the VMworld Welcome Reception and the VMworld Party. The Guest Pass does not include access to breakout sessions, general sessions, labs, breakfast or lunch, or any other activities that are reserved for attendees with Full Conference passes. Guest passes can be purchased during online registration or onsite at the conference registration desk.
Where do I pick up my badge?
Please pick up your badge at the VMworld 2014 – Moscone West registration desk during open registration hours. For security purposes, be prepared to show identification.
Can I register for both VMworld US and Europe?
Registration for each event is separate, and you will need to register and pay for each event independently.
Are there any discounts for large groups?
Yes, there is a Group (5+) Discount. If you purchase five (5) or more Full Conference registration passes at the same time you will automatically receive a $100 discount per registration. To register a large group, you will be required to purchase a minimum of five (5) Full Conference passes using one (1) credit card in a single transaction. At the time of purchase you will receive, via email, a unique registration code that you can distribute to the individuals in your group. Each individual will be required to enter this group registration code as they begin their registration process.
There is also a Group (20+) Discount. If you purchase twenty (20) or more Full Conference registration passes at the same time you will automatically receive a $200 discount per registration. To register a large group, you will be required to purchase a minimum of twenty (20) Full Conference passes using one (1) credit card in a single transaction. At the time of purchase you will receive, via email, a unique registration code that you can distribute to the individuals in your group. Each individual will be required to enter this group registration code as they begin their registration process.
What are the requirements for the academic registration?
Registrant must use an academic email domain as their VMworld email address. Proof of your academic standing will be required when you check in on-site. Students must bring a copy of their class schedule showing 12 units or credits and a valid student ID. Full-time professors must bring a valid, accredited university ID. Failure to produce proof of your academic status will result in a charge of the on-site Full Conference registration fee of $2,195.
The title of Instructor, Faculty or Professor, qualifies you for the academic rate. IS/or Systems employees from a university do not qualify for academic rate.
What are the requirements for a government discount?
The Government discount applies to the Full Conference package only. Government discounts cannot be extended to non-profits.
Current full-time employees of US federal, state or local government agencies and current full-time employees of international government agencies will receive $300 off “Full Conference Pass” registration fees for VMworld 2014.
To qualify for the discount, you must use your government email domain as your VMworld email address, and show your current, valid government identification card during registration check-in. If you are unable to provide identification, you will be charged the on-site Conference Pass registration rate of $2,195.
The government discount cannot be combined with any other discount offers. Government contractors, including contractors working on government “Cost Reimbursable Contracts”, are not eligible for the government discount.
Valid government identification consists of:
- Government issued Visa, MasterCard, or American Express
- Government picture ID
- Military picture ID
- Federally Funded Research Development Corp (FFRDC) ID
Are meals included in the cost of registration?
Breakfast, lunch, and refreshments will be provided daily. Full-Conference attendees are also invited to the Welcome Reception, and the VMworld Party. If you have any special dietary requests, please be sure to inform us during the registration process.
What special dietary requirements are accommodated with the meals at the Conference?
Limited vegetarian options are available at most Conference related meal functions. Below is a list of outlets within close proximity to the Moscone Center that can accommodate other special dietary requirements:
- Sabra Grill (Glatt Kosher, 0.7 mi walking) – 419 Grant Avenue (Near Bush Street) – Israeli and Mediterranean Cuisine
- Miller’s East Coast West Delicatessen (2 miles by car) – 1725 Polk Street
- Shangri-La Chinese Restaurant (6 miles by car) – 2026 Irving Street - Vegetarian/Vegan/Kosher
- Zpizza (0.3 mi walking) 883 Mission Street - Pizza, Salad, Sandwiches
- San Francisco Soup Company (0.4 mi walking) (2 miles by car) – 845 Market Street, inside Westfield Shopping Centre - Soup, Salad and Sandwiches
- Daily Grill (0.5 mi walking) – 347 Geary Street – American Fare
- E & O Trading Company (0.6 mi walking) – 314 Stutter Street - Modern Asian Cuisine
- Oasis Grill (0.7 mi walking) – 91 Drumm Street - Mediterranean Cuisine in downtown San Francisco at The Embarcadero Center.
- NaanN’Curry (0.8 mi walking) – 478 O’Farrell Street - Vegetarian/Vegan/Kosher
TRAVEL & HOUSING
Do I need to contact the hotel to book my reservation?
No, when you register online for VMworld 2014, you will have an opportunity to request your hotel, check-in and check-out dates, and provide your credit card information. A hotel reservation will be made for you and guaranteed with your credit card.
Do I need to give a credit card to reserve my hotel room?
Yes, a credit card will be needed to confirm your reservation at a designated VMworld 2014 hotel.
What time is check-in and check-out at the hotels reserved for VMworld?
Standard hotel check-in time is 3:00PM and check-out time is 11:00AM, but these times may vary depending on the hotel you choose.
If I am not registered for VMworld 2014, how do I book my hotel room?
To take advantage of VMworld's discounted room rates, you must be registered for VMworld 2014.
Which hotels offer smoking rooms?
Smoking rooms cannot be guaranteed, and are only available upon request.
What do the hotels cost and how close are they to The Moscone Center?
There are many hotels within walking distance to The Moscone Center. For those that are not close enough to walk, there will be shuttle service. Visit our travel page to learn more.
Is there a Conference Shuttle Service?
Yes, a shuttle service will be provided. A route map and times will be posted closer to the conference dates.
Is there transportation to/from the airport?
What is the difference between the Content Catalog & Schedule Builder?
The Content Catalog is published in early summer and is available to the public. It is the comprehensive list of breakouts, labs, and group discussions. Registered attendees and prospective attendees alike use the catalog to see what topics will be on the agenda, who is speaking, and to start noting their “sessions of interest”. Schedule Builder is published once the sessions are actually scheduled. It is not available to the public and allows registered, Full-Conference attendees only to view a complete listing of scheduled sessions, pre-register for sessions, and start building out their personal schedule for the week. Please note, some sessions fill up quickly and we recommend that you pre-register for sessions at your earliest convenience.
Content Catalog Live: Global- June 16, 2014
Schedule Builder Live: US- July 14, 2014
Can I get copies of the material presented at the conference?
Yes, the presentations will be posted after VMworld 2014. Additional information will be also be provided at the end of each session. Please note that only those sessions that are pre-approved for publication are made available online.